Section 1A: Call-Out Pay
A call out is defined as a request for an hourly non-exempt employee to work hours other than those regularly scheduled, requiring the employee to make an extra trip to the plant/site (complete
round trip). Call-out pay does not apply if the employee works additional hours that are attached to a regularly scheduled work period.
The call-out time starts when the employee physically arrives at the site ready to work. Call-out pay will be the greater of:
(1) The appropriate rate for hours worked (1.5X is paid when the employee actually works 2.7 hours or more); or
(2) Four (4) hours straight time (1X is paid when the employee actually works 2.6 hours or less).
All call outs must be recorded on the day the call out originates.
Section 1B: Severe Weather and Natural Disaster Pay Policy
The Severe Weather and Natural Disaster Pay policy applies from the time EOC and site leadership declares a severe weather or natural disaster event to the time EOC and site leadership declares
the termination of the event.
(1) Hourly non-exempt employees working a declared severe weather or natural disaster event (i.e., held inside the facility for the duration; often referred to as hurricane squad members) will be
paid: All hours (24/7) will be paid per the contract, plus one additional hour of straight time (1X) per hour worked.
(2) Hourly non-exempt employees working as early returnees will be paid: All hours (24/7, if held in) will be paid as overtime (1.5X, or greater if required by the contract).
Section 1C: Management-Driven Schedule Change (MDSC)
A MDSC occurs when management asks an hourly non-exempt employee to change their work schedule temporarily. Employees will not incur a negative financial impact if an MDSC is implemented. However,
there will be no additional or premium pay simply for the inconvenience of the schedule change. This policy does not apply when the schedule is modified at the employee's request.
Section 1D: Non-exempt Travel Pay
Hourly non-exempt employees who are required to travel on COMPANY business will be paid for all time spent traveling to and from the destination. If the entire trip is purely business-driven,
employees will be paid for all time spent traveling, from the time they leave work or home until they arrive at the remote location, and from the time they leave the remote location until they return
to home or work.
Section 2A: Overtime
Overtime for hourly non-exempt employees is equal to the employee's regular hourly rate times 1.5. Overtime hours are defined as: (1) For full-time forty (40) hour week employees — time added on
to the daily work schedule or time outside the regularly assigned work schedule. (2) For full-time employees with greater than forty (40) hour work week — time added on to the daily work schedule or
time outside the regularly assigned work schedule.
When the normal work schedule is greater than forty (40) hours in a week, overtime built into an employee's weekly work schedule will be paid at 1.5X only if the previous forty (40) hours in that
same work week were actually worked. The following non-worked, paid events count toward built-in overtime: (1) Civic Duty; (2) Vacation; (3) Holidays not worked.
12-Hour Shift Overtime Options
When it is necessary to provide overtime coverage by calling in an employee, the following options can be used based on the department's agreement (Option 1 shall always be the first option):
(1) Call the low person off shift who is eligible and qualified to perform the job. The first person contacted may refuse the assignment, but if they refuse, they will be informed that they are in
the "forced" position.
(2) Qualified person on Vacation (however they cannot be forced).
(3) Adjust current schedule or consider using Make Whole.
(4) If it becomes necessary to use the "4/4/4 option": (a) Force the on-shift person(s) on holdover for up to four hours; (b) Force out oncoming shift for up to four hours; (c) When necessary the
middle four hours will be covered as the COMPANY sees fit.
The COMPANY retains the right to require mandatory overtime as a "last resort."
In those situations where it is anticipated that the overtime required on a job shall not exceed two (2) hours duration, the overtime will be offered to those employees present in the plant or to
the oncoming shift rather than calling out the off shift.
Section 2B: 7th Consecutive Day Pay
Hourly non-exempt employees who are required to work any seven (7) consecutive days (with the exception of those employees who are normally required to work seven (7) consecutive days) will be
compensated at 2X for all hours worked on the seventh (7th) day. Double time (2X) will only be paid to an employee who actually works at least four hours on each of the previous six (6) consecutive
days. Only time worked counts.
Employees whose regular schedules include seven consecutive days must work ten (10) consecutive days to qualify for the consecutive day pay (2X). Double time will only be paid to an employee who
actually works at least four (4) hours on each of the previous nine (9) consecutive days.
Guidelines: (1) An employee must have prior supervisor approval before working seven (7) consecutive days; (2) A call out can count toward the six (or nine) consecutive days if the employee works
a minimum of four hours; (3) The seventh consecutive day breaks the string and the day count starts over; (4) The seventh consecutive day does not have to fall within the same work week or pay
period.
Section 2C: Remote Off-hour Troubleshooting
Non-exempt employees will be paid for time spent troubleshooting technical problems or issues over the phone from off-site if the call is eight (8) minutes or more in length. Actual time spent on
the phone exceeding eight (8) minutes will be paid at 1.5X. Call-out minimums do not apply.
Section 3A: Shift Differential
Shift differential of $.75 per hour of additional compensation for non-exempt employees working long-term, non-day or rotating shift schedules that regularly include evening, night and/or weekend
hours. The shift differential is applied to all hours paid, including premium pay.
Shift differentials do not apply to temporary shift assignments (e.g., during a shutdown). "Long-term" is defined as continuous assignment to a qualifying shift for more than eight (8) consecutive
payroll weeks. Employees temporarily assigned to a qualifying shift would receive no shift differential for the first eight (8) consecutive payroll weeks and would then receive the applicable shift
differential for the remainder of the qualifying assignment.
Conversely, shift employees who normally work a qualifying shift and are temporarily assigned to straight days would continue to receive shift differential for eight (8) consecutive payroll weeks.
If the day assignment continues, shift differential would not be paid for the rest of the temporary assignment.
Section 3B: Shift Trade
A shift trade allows hourly non-exempt employees to trade shifts with other hourly non-exempt employees to provide temporary flexibility in their work schedules. Prior approval by leadership is
required. Guidelines: (1) Safe plant operations must be maintained; (2) The shift trade must occur within the same payroll week; (3) The shift trade cannot result in a premium pay situation for any
employee involved; (4) The employee initiates the trade; (5) The shift trade must not affect meetings or training; (6) The policy is not intended for routine or regular shift trades.
Section 4A: Holiday Policies and Practices
The following days are recognized as fixed holidays: (1) New Year's Day; (2) Martin Luther King Day; (3) Good Friday; (4) Memorial Day; (5) July 4th; (6) Labor Day; (7) Thanksgiving Day; (8)
Thanksgiving Friday; (9) Christmas Eve Day; (10) Christmas Day; (11) New Year's Eve Day.
Guidelines for fixed holidays:
(1) Full-time employees will receive eight (8) hours of holiday pay for each holiday, whether the employee worked the holiday, or it was a scheduled day off.
(2) For employees on a Monday through Friday work week, holidays that fall on Saturday will be observed on the preceding Friday and holidays that fall on Sunday will be observed on the following
Monday.
(3) Shift employees will observe holidays on the calendar holiday, regardless of the schedule.
(4) Fixed holidays are considered eight (8) hour days for all full-time employees, regardless of work schedule.
(5) Employees who are scheduled to work more than eight (8) hours on a holiday and wish to take the day off, are required to use vacation hours to make up the difference. For example, an employee
who normally works 12-hour shifts is required to use four (4) hours of vacation for a total of twelve (12) hours pay on the holiday.
(6) If an employees' schedule is normally more than eight (8) hour days and the holiday does not fall on their scheduled day of work, they will receive eight (8) hours idle holiday pay, plus their
normal schedule.
(7) Hourly non-exempt employees who are required to work on a fixed holiday will receive 2X for all hours worked, in addition to the eight (8) hours of holiday pay.
(8) Employees cannot reschedule or transfer a fixed holiday to another date.
(9) At no time will a holiday in a compressed schedule create a greater than forty (40) hour work week.
(10) Employees who are on an unpaid Leave of Absence will not be eligible for holiday pay. To be eligible for such pay, an employee must work their last regular scheduled working day immediately
preceding the holiday and the first regular scheduled work day immediately following this holiday unless excused by the COMPANY.
(11) An employee who is instructed to work on a holiday but who fails to work and does not have an acceptable excuse, will receive no pay for the holiday.
Section 4B: Unpaid Time
Unpaid time off is only available at the discretion and approval of the leader and is intended to be used in extreme or unusual circumstances. Prior consultation with Human Resources is
expected.
Section 4C: Vacation
Vacation hours will be earned at the rate of 1/12th per month and available on the first of each calendar month. Employees may take full year vacation entitlement prior to accrual.
(1) Vacation time can be taken in one-hour increments.
(2) Vacation hours are based on years of service:
| Years of Service |
Vacation Hours |
Carry Over Hours |
Borrowing Hours |
| 1 – 4 |
120 |
40 |
40 |
| 5 – 9 |
160 |
40 |
40 |
| 10 – 14 |
176 |
40 |
40 |
| 15 – 19 |
192 |
40 |
40 |
| 20 – 24 |
216 |
40 |
40 |
| 25 – 29 |
232 |
40 |
40 |
| 30+ |
248 |
40 |
40 |
(3) Less-than-full-time (LTFT) employees will have a prorated schedule.
New Hire Vacation Schedule
| Month of Hire |
Hours Granted |
| January |
120 |
| February |
112 |
| March |
104 |
| April |
88 |
| May |
80 |
| June |
72 |
| July |
64 |
| August |
48 |
| September |
40 |
| October |
32 |
| November |
24 |
| December |
8 |
Vacation Scheduling
Vacations may be taken during any portion of the year and consideration should be given to the business needs of the COMPANY and personal preferences of employees. The actual scheduling of
vacations, however, is within the responsibility of each department.
Short Notice Time Off: Vacation may be scheduled at any time up to forty-six (46) hours prior to the start of the shift on which the time off period is desired, provided there is
available relief or appropriate vacation quota would not be exceeded. If time off is requested with less than forty-six (46) hours' notice, it should only be granted if there is a volunteer available
to provide the necessary coverage.
Vacation Carry Over / Borrowing
(1) Once the current year vacation has been depleted, employees may borrow vacation days from the upcoming year, with prior supervisor approval, a maximum of 40 hours after two years of
service.
(2) For vacation carry over, only forty (40) hours will be permitted to be carried over but may carry over more than forty (40) with supervisor's approval.
Vacation Eligibility at Separation
(1) Long Term Disability (LTD): Employees approved for Long Term Disability will receive any unused accrued vacation for the current year (based on monthly accrual) plus any approved carry over up
to the maximum of forty (40) hours.
(2) Death of Employee: The beneficiary of record or estate will be paid for unused accrued vacation for the current year (based on monthly accrual) plus any carry over up to the maximum of forty
(40) hours.